Digital Back up Guide
- ASIFA-South Admin
- Apr 30
- 1 min read
As artists, we have digital work that we might need to save. Here are some tips for saving your file. For starters, you may need to diversify your digital copies. Never assume you have them safe in one location.
What to Back Up Regularly:
Portfolio files, client projects
Contracts, invoices, receipts
Personal art, WIPs, photos
Passwords (use a manager like 1Password)
1) The 3-2-1 Rule
3 Copies of your files
2 Different storage types (e.g., external drive and cloud)
1 Off-site copy (in case of fire, theft, or local hardware failure)
2) Diversify your file location.
Offline option: External Harddrive/ Thumbdrive
Cloud option: Google Drive/ Dropbox/ PCloud/ Egnyte
Autosync (Time Machine)
3) Protect your Files
Encrypt your files
Create a password protection option
When using Cloud, have 2 factor authentification
Check your file and sharing access
Use a password manager like 1password
Use a UPS & Battery backup (these can protect your computer from unstable power surges or give you 5-15 mins of backup time to save files when electricity goes out)
4) Organize for easy retrieval
Name folders
Add dates
Add "read me" notes where applicable
Save in additional holistic file format (e.g.- Illustrator file as additional svg, pdf, png, or format that is not proprietary to software)
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